Corporate events
An employee event is a rare moment when a company speaks to all of its people at once. Sum up the year and name the people who made it happen. Bring together departments that spend the year on different floors and in different cities. Explain major changes in person, not in a mass email. We organize corporate events for HR and internal communications teams, from the first draft of the brief to the last moment of the evening. We work from Almaty, across Kazakhstan and in other countries of the region.
Our clients include
Five reasons to bring employees together
A celebration, an award ceremony and a team game do different jobs. The first thing we will ask: what should employees take away from the evening?
Sum up the year and say thank you
A New Year party or a company day. What matters most here is the script and the pacing: when management speaks, when the music plays, and when people simply need time to talk to each other.
Recognize the best
The award ceremony is the most sensitive part of the evening. Categories, the order of appearances, lighting and music for each winner are written into the script in advance, so that no name is rushed. For a more formal evening, the awards are built around a gala dinner: table seating, a dress code, a program in several acts.
Give departments a shared task
When the goal is to get people from different departments working together, they need a shared task, not a stage and an audience. This format is covered in detail on the team building for companies page.
Take the team out of town
A program for one day or several days: an out-of-town venue, transfers, accommodation and activities in a single plan. More in the corporate off-site programs section.
Talk about change
A new strategy, a merger of divisions, an office move. At moments like these, employees need to hear from management and ask questions. This is closer to an internal conference: a stage, presentations, questions from the floor. How we run such events is described on the conference management page.
The award ceremony as part of the story
Awards can become part of the story of the whole evening rather than a separate formal episode. We used this approach at Visa Day 2024, an evening for Visa’s partner banks and other partners.
In 2024, “The Seasons” concept divided the program into four parts: spring was a music set, summer a theater performance, autumn the awards by category, and winter a musical number. The awards were not handed out in a pause between acts but in their own season. That way, the ceremony became part of the evening’s story as one of the seasons. 140 guests, Abai Opera and Ballet Theatre.
Events for clients and partners have a separate page: client and partner events.
What to show management
The concept, script and budget estimate are ready before we bring in contractors. They make internal approval easier.
We select the venue to match the number of guests and the format, and handle all coordination with it. Sound, lighting, screens and decor are delivered by specialized contractors, and we bring them together in the overall plan of the evening. Hosts, performers and catering are chosen to suit the format and budget. Corporate documents for procurement are available on request.
What drives the budget
The number of guests and the venue have the biggest impact on the cost of an employee event. Next comes the program: set design, guest performers, stage equipment. For an off-site format, transfers and accommodation are added. We have no ready-made packages; we build each estimate around the specific occasion. Lead time also depends on the scale and the venue.
Questions about organizing corporate events
How much does a corporate event cost, and what drives the estimate?
The cost of a corporate event depends most on the number of guests and the venue. Next comes the program: set design, guest performers, stage equipment. Hosts, performers and catering are chosen to suit the format and budget of the evening. We have no ready-made packages; we build each estimate around the specific occasion.
How far in advance should you start planning a corporate event?
Start planning a corporate event as soon as you know the approximate date: the earlier you start, the wider the choice of venues. There is no single lead time, because preparation depends on the scale and the venue. To get started, the occasion, the number of employees, the city and an approximate date are enough.
What do you need to get a corporate event approved by management?
To get a corporate event approved by management, you will have the concept, script and budget estimate. We prepare them before we bring in contractors, and they make it easy to go to the people who decide. Corporate documents for procurement are available on request.
How do you organize an employee award ceremony?
An employee award ceremony is written into the script in advance: categories, the order of appearances, lighting and music for each winner. It can also become part of the story of the evening. At the partner event Visa Day 2024, “The Seasons” concept set aside autumn for the awards, so they were presented in their own season in front of 140 guests.
What event format works for telling employees about company changes?
An internal conference works for talking to employees about change: a stage, presentations by management, questions from the floor. A new strategy, a merger of divisions or an office move means employees need to hear from management in person and be able to ask questions. How we run events like these is described on the conference management page.
Tell us about the occasion
What you are celebrating or what you want to tell your team, how many employees will attend, the city and an approximate date. The earlier you reach out, the wider the choice of venues. We will come back with an idea for the evening and a budget estimate for it.
Discuss your event2. What data. The name, company name, phone number, email and task description that you submit through the form on roigroup.agency.
3. Why. To contact you, clarify your task and prepare a project proposal. We do not send newsletters without your consent.
4. How we store it. Requests reach us via Telegram and the request inbox of the Tilda website builder. Only the employees who handle requests have access. We keep the data for as long as it is needed to respond and to perform a contract, and we delete it at your request.
5. Who we share it with. Form data goes only to the services without which the request cannot reach us: the Tilda website builder and the Telegram messenger. Visit statistics are processed by Google and Yandex (see section 6). We do not sell or publish your data.
6. Cookies and visit statistics. This website uses cookies and the analytics services Google Analytics and Yandex Metrica. They collect information about your visit: which pages you open and how long you stay on them, your device and browser, your approximate city (based on your IP address) and where you came from. Yandex Metrica also records actions on the page, such as scrolling and clicks. We use this information to understand which pages are useful and to improve the website; we do not use it to identify you. Google and Yandex process this data under their own policies and may store it on servers outside Kazakhstan. You can disable cookies in your browser settings, and the website will continue to work.
7. Your rights. You can find out what data we hold about you, correct it or ask us to delete it: write to office@roimedia.kz or call +7 771 071 88 74.
8. Consent. By submitting a request, you consent to the processing of your form data on these terms. By using this website, you consent to the use of cookies and the analytics services described in section 6. Data is processed in accordance with the Law of the Republic of Kazakhstan “On Personal Data and Their Protection”.
Date: October 25, 2026.